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Harold B. Lee Library. Department of Archives and Manuscripts

 Organization

Dates

  • Existence: 1974-1991

Administrative History

The Department of Archives of Manuscripts (1974-1991) was an administrative unit in the Harold B. Lee Library. It was divided into many areas of research including Photo Archives, Arts and Communication Archives, Archives of the Mormon Experience, Utah and the West Archives, Women's History Archives, Mesoamerican Archives, and Literary Archives. Primary source materials were collected, preserved, and arranged in all of these areas of focus. These materials were made available to patrons.

The J. Reuben Clark Jr. Library Archives department and the non-University Archives/Manuscripts department were formally united administratively in 1974 after the Library's name was changed to the Harold B. Lee Library in 1973. The department was then known as the Harold B. Lee Library, Archives and Manuscripts Department. In the 1980's a financial crisis hit private schools, resulting in a loss of support staff at the archives. The Chair or Head of the Department was Dennis Rowley (1974-1991) and the Curator of Special Collections was Chad J. Flake (1973-1991). In February 1991 Special Collections merged with the Department of Archives and Manuscripts to form the Department of Special Collections and Manuscripts.

Patrons who wished to use the materials within the Archives and Manuscripts department were required to complete an application form, with a statement of intention and photo ID, as well as have an interview with a full time staff member. There were three levels of access to Archives and Manuscripts: Single Access in which beginner level researchers were given approval for the use of one item at a time. Single Access patrons needed separate approval for each new collection requested. Next was Limited Access where more experienced patrons could use any unrestricted collection related to their topic without additional approval, and last was Open Access where mature scholars from BYU's faculty or other institutions were given approval to use any unrestricted collection regardless as to whether it related to their topic or not. Every patron's research was recorded on that patron's permanent registration and application form.

A limited Records Management program continued to function within the Department of Archives and Manuscripts, soliciting, collection, storing, and disposing of records from various University departments. In 1978 because of a shortage of space, the Records Center was moved outside the library, into the Heber J. Grant Building. It still functioned under the direction of the University Archivist. The Curator of Archives and Manuscripts reported to the Curator of Special Collections under the Director of Libraries. Full-time staff consisted of: the Curator, two University Archives people, the University Archivist, an Assistant to the University Archivist, a Union Pacific Micrographics Center coordinator, a cataloging and accessioning professional, two subject archives professionals, and one departmental secretary/office manager. Part-time staff consisted of 43 students who assisted in multiple divisions of the Archives department.

Citation

BYU organizational history project, via WWW, Feb. 6, 2013: Harold B. Lee Library. Dept. of Archives and Manuscripts (Department of Archives of Manuscripts; 1974-1991; collection, preservation, and arrangement of primary sources; formed in merger of Univerity Archives and Manuscripts Department in 1974; chair, Dennis Rowley (1974-1991); in Feb. 1991 Special Collections merged with the Department of Archives and Manuscripts to form the Department of Special Collections and Manuscripts; included records management function until 1982)

Found in 36 Collections and/or Records:

Hyrum L. Andrus book draft

 Collection — Multiple Containers
Identifier: MSS 1903
Scope and Contents Book draft and research notes. Andrus worked to compile a finding aid of all manuscripts relating to Mormon topics before 1846 at the Brigham Young University Archives.
Dates: 1977

Brigham Young University faculty music collection

 Collection — Box: 1
Identifier: UA 133
Abstract Collection includes published and handwritten unpublished musical selections written and arranged by Brigham Young University faculty members.
Dates: 1899-1975

BYU centennial flashbacks scrapbook

 Collection — Folder: 1
Identifier: UA 880
Scope and Contents Collection of newspaper articles from the Daily Herald pertaining to events on campus since the time of its creation. Includes stories about various presidents of BYU, accomplishments of students and athletes, groups and clubs, and photographic images of Brigham Young Academy as well as significant persons in the university's history.
Dates: approximately 1875-1975

Department of Archives and Manuscripts collection

 Collection — Folder: 1
Identifier: UA 233
Scope and Contents Contains research materials, data from deeds, plot maps, and quotes from journals and oral history interviews, concerning the origin of the name "Temple Hill" in the 1870s, the area subsequently occupied by Brigham Young University (13 items). Includes song, "A Temple at Brigham Young University."
Dates: 1965-1975

Department of Archives and Manuscripts collection of university and institutional brochures, 1957-1985

 Series — Box: 2
Identifier: UA 5616 Series 2
Scope and Contents The materials included are brochures collected as references to the creators of the brochures of the Harold B. Lee Library University Archives. They come from various universities, research archives and centers from around the United States. Examples include: University of Utah, Harvard College, Indiana University, The National Archives in Washington D.C., the Library of Congress and the Genealogical Society of the Church of Jesus Christ of Latter-day Saints.
Dates: 1957-1985

Department of Archives and Manuscripts publicity brochures, 1975-1990

 Series — Box: 1
Identifier: UA 5616 Series 1
Scope and Contents This series contains material from Harold B. Lee Library University Archives and various colleges and programs from Brigham Young University. The brochures that are included that are not from the Harold B. Lee Library University Archives were included as reference brochures to the writers of the brochures created for the University Archives (what is now the L. Tom Perry Special Collections). Among the reference brochures are brochures for colleges, such as Family, Home and Social Sciences,...
Dates: 1975-1990

Department of Archives and Manuscripts records

 Collection — Carton: 1
Identifier: UA 1382
Overview Collection contains files labeled "Dead Files" documenting department business and consists largely of correspondence.
Dates: 1972-1980

Developmental influences and relationships in oral history programs at Brigham Young University

 File — Folder: 1
Identifier: MSS SC 1137
Scope and Contents Typed thesis on the development of the oral history collections in the Department of Archives and Manuscripts, Harold B. Lee Library, Brigham Young University. The study describes developmental influences and relationships of the Manuscripts Oral History Collection (MSS OH) and the University Oral History Collection (UA OH) and identifies research uses related to each.
Dates: 1982

Department of Archives and Manuscripts publicity brochures

 Collection
Identifier: UA 5616
Scope and Contents Collection contains brochures designed for the Harold B. Lee Library University Archives in the 1980's. Included in the collection are brochures from the colleges at Brigham Young University and universities and institutes around the United States that were assembled as reference materials. These brochures show several different styles from the 1950's to the 1980's. Included among the material are the rough drafts and revisions of the Harold B. Lee Library Univeristy Archives brochures.
Dates: 1957-1990

List and newspaper clippings

 File — Folder: 1
Identifier: MSS 658
Scope and Contents Typewritten list of the state and territorial governors of Utah compiled by the Department of Archives and Manuscripts at Brigham Young University. Also included are newspaper clippings relating to the governors of Utah. The newspaper articles are by Theron H. Luke and Kathryn D. Groesbeck.
Dates: approximately 1965