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Department of Archives and Manuscripts publicity brochures, 1975-1990

 Series — Box: 1
Identifier: UA 5616 Series 1

Scope and Contents

This series contains material from Harold B. Lee Library University Archives and various colleges and programs from Brigham Young University. The brochures that are included that are not from the Harold B. Lee Library University Archives were included as reference brochures to the writers of the brochures created for the University Archives (what is now the L. Tom Perry Special Collections). Among the reference brochures are brochures for colleges, such as Family, Home and Social Sciences, programs for events and announcements for new buildings on campus. Included are the rough drafts and revisions of several of the University Archives brochures.

Dates

  • 1975-1990

Conditions Governing Access

Open for public research.

Conditions Governing Use

It is the responsibility of the researcher to obtain any necessary copyright clearances. Permission to publish material from the Harold B. Lee Library University Archives brochures must be obtained from the Supervisor of Reference Services and/or the L. Tom Perry Special Collections Board of Curators.

Administative History

From the Collection:

Deparment of Archives and Manuscripts operated from 1974-1991. It was the center of archives and special collections on Brigham Young University during this time. For some time it was located in the Heber J. Grant building, due to lack of space in the Harold B. Lee Library.

Harold B. Lee Library Deptartment of Archives and Manuscripts was the operating name of the Brigham Young University archves from 1974-1991.The Department of Archives of Manuscripts was divided into many areas of research including Photo Archives, Arts and Communication Archives, Archives of the Mormon Experience, Utah and the West Archives, Women's History Archives, Mesoamerican Archives, and Literary Archives. Primary source materials were collected, preserved, and arranged in all of these areas of focus. These materials were made available to patrons.

Patrons who wished to use the materials within the Archives and Manuscripts department were required to complete an application form, with a statement of intention and photo ID, as well as have an interview with a full time staff member. There were three levels of access to Archives and Manuscripts: Single Access in which beginner level researchers were given approval for the use of one item at a time. Single Access patrons needed separate approval for each new collection requested. Next was Limited Access where more experienced patrons could use any unrestricted collection related to their topic without additional approval, and last was Open Access where mature scholars from BYU's faculty or other institutions were given approval to use any unrestricted collection regardless as to whether it related to their topic or not. Every patron's research was recorded on that patron's permanent registration and application form.

A limited Records Management program continued to function within the Department of Archives and Manuscripts, soliciting, collection, storing, and disposing of records from various University departments. In 1978 because of a shortage of space, the Records Center was moved outside the library, into the Heber J. Grant Building. It still functioned under the direction of the University Archivist.

Administrative History

From the Collection:

University Archives operated from 1973-1974. The focus of this archive was the collection and preservation of materials related to the history of Brigham Young University, it's presidents, professors and colleges.

Harold B. Lee Library University Archives was the operating name of the Brigham Young University archives from 1973-1974. The University Archives preserved records that documented the history of the University and its people, especially concerning their impact on The Church of Jesus Christ of Latter Day Saints and its society. This collection included letters, memoranda, minutes, reports, journals, financial and legal documents, speeches, audio and video recordings, artists' sketches, photographs, research, class notes, syllabi and examinations. Other items that were archives were writings, musical compositions, maps, architectural sketches, theses, dissertations, and faculty and university publications.

Part of the Archives' objective was to preserve the records of the University itself. This was accomplished mostly through a limited Records Management program that functioned under the University Archives and a Records Center. The Records Management program solicited records from all University Departments, but especially retiring deans, department chairmen administrators, and then determined whether to keep or dispose of them. The Records Center was used to retrieve records and then store them as determined by Records Management in the University Archives.

Extent

1 box

Language

English

Arrangement

Materials have been arranged according to content.

Repository Details

Part of the L. Tom Perry Special Collections. University Archives Repository

Contact:
1130 HBLL
Brigham Young University
Provo UT 84602 US