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Special Events Department records

 Collection — Multiple Containers
Identifier: UA 1172

Scope and Contents

This collection contains correspondence, meeting minutes, concert files, event files, and posters documenting the activities of the Special Events Department from 1963 to 2003.

Dates

  • 1963-2003

Creator

Language of Materials

Materials in English.

Conditions Governing Access

Restricted. Closed for 50 years from the date of creation of the records, and thereafter open to the public in accordance with the L. Tom Perry Special Collections Restriction Policy. Requests to access restricted materials in the University Archives should be submitted to the University Archivist.

Conditions Governing Use

It is the responsibility of the researcher to obtain any necessary copyright clearances. Permission to publish material from Special Events Department records must be obtained from the Supervisor of Reference Services and/or the L. Tom Perry Special Collections Board of Curators.

Administrative History

The Brigham Young University Special Events Department (1972 - ) currently facilitates events held only in LaVell Edwards Stadium and the Marriott Center.

The Special Events Department was established in 1972 when the Marriott Center was built. The department was involved in the planning, executing, and recapping of events on Brigham Young University campus. Currently the department only facilitates events held in LaVell Edwards Stadium and the Marriott Center.

The Special Events Department was established to oversee events on campus; specifically the Marriott Center and, later, the LaVell Edwards Stadium. This department managed ticket sales, scheduling, catering, and any other aspects of facilitating usage of campus facilities for events. The department helped manage events such as firesides, devotionals, forums, ASBYU concerts, lyceums, University productions, high school events, football, and basketball.

The Special Events Department was overseen by an office head. Later this job was taken over by the individual heads of the Marriott Center and LaVell Edwards Stadium. This department was, at one time, subject to review by an advisory committee as well as General Services and the Vice President of the University.

Extent

25 boxes (12.5 linear ft.)

2 oversize boxes (2 linear ft.)

Arrangement

Arranged in 6 series: 1. Special Events Department correspondence, 1972-1993. 2. Special Events Department meeting minutes, 1969-2003. 3. Special Events Department general files, 1963-1990. 4. Special Events Department concert files, 1972-1993. 5. Special Events Department event files, 1971-1999. 6. Special Events Department posters, approximately 1980-approximately 1990.

Other Finding Aids

Finding aid available online and in the Special Collections Reference area.

Other Finding Aids

File-level inventory available online. http://files.lib.byu.edu/ead/XML/UA1172.xml

Custodial History

Transferred from the Special Events Department in February 2005.

Immediate Source of Acquisition

Transfered; Special Events Dept.; Feb 2005.

Appraisal

Departmental records (University Archives collecting policy, July 2003).

Processing Information

Processed; J. Gordon Daines III; March 2005. Processed; Megan Furcini; May 2011. Processed; Joseph Wiest; March 2013.
Title
Register of Special Events Department records
Status
Completed
Author
Megan Furcini
Date
2011 May 11
Description rules
Appm
Language of description
English
Script of description
Latin
Language of description note
Finding aid written in English in Latin script.

Repository Details

Part of the L. Tom Perry Special Collections Repository

Contact:
1130 HBLL
Brigham Young University
Provo Utah 84602 United States