Harold B. Lee Library. University Archives
Administrative History
The University Archives (1973-1974) in the Harold B. Lee Library preserved records that documented the history of the University and its people, especially concerning their impact on The Church of Jesus Christ of Latter-day Saints and its society.
In 1973 the J. Reuben Clark Jr. Library was renamed the Harold B. Lee Library. The University Archives were then identified with the Library name change. University Archives did not exist long under this name. In 1974 University Archives and the Manuscripts Department were combined to create Archives and Manuscripts. University Archivist: Hollis J. Scott (1973-1974).
Archives included letters, memoranda, minutes, reports, journals, financial and legal documents, speeches, audio and video recordings, artists' sketches, photographs, research, class notes, syllabi and examinations. Other items that were archives were writings, musical compositions, maps, architectural sketches, theses, dissertations, and faculty and university publications.Part of the Archives’ objective was preserve the records of the University itself. This was accomplished mostly through a limited Records Management program that functioned under the University Archives and a Records Center. The Records Management program solicited records from all University Departments, but especially retiring deans, department chairmen administrators, and then determined whether to keep or dispose of them. The Records Center was used to retrieve records and then store them as determined by Records Management in the University Archives.
Archives and Records Management reported to the Director of Libraries. The Archives Reading Room was located in room 5030 of the Harold B. Lee Library. University Archives was housed in room 5072 in the Harold B. Lee Library. The items could be accessed through the library catalog.
Citation:
BYU organizational history project, via WWW, Sept. 20, 2012: Harold B. Lee Library. University Archives (Archives; 1973-1974; preserved university records; in 1974 University Archives and the Manuscripts Department were combined to create Archives and Manuscripts; archivist, Hollis J. Scott (1973-1974); operated a limited Records Management program and a Records Center; reported to the Director of Libraries; located on fifth floor of Harold B. Lee Library)Found in 12 Collections and/or Records:
University Archives general correspondence, 1986-2010
Correspondence contains letters and memos to and from the Brigham Young University Archives. Materials date from between 1986 and 2010.
University Archives general records, 1949-2002
Contains files covering a variety of topics related to the history of Brigham Young University. Materials contained include clippings, meeting minutes, reports, and correspondence. Materials date from between 1949 and 2002.
University Archives records
Contains materials focusing on the activities of the Brigham Young University Archives. Records concerning the acquisition and processing of materials are included, as well as materials regarding the history of Brigham Young University. Dates range from 1949 to 2013.
University Archives records on records management, 1982-2013
Contains correspondence, reports, papers, handbooks, and transfer records. Materials document the relationship between University Archives and University Records Management. Materials date from between 1982 and 2013.
University Archives reference files, 1960-2006
Contains various materials regarding Brigham Young University and its history. Materials date from between 1960 and 2006.
University Records Management administrative files, 1970-2012
Contains general materials used by the Records Management department in administration. Materials include forms, correspondence, benefits information, projects files, grant files, and meeting materials. Materials date from 1972 to 2012.
University Records Management administrative records, 1970-2012
Contains records pertaining to administration of the Brigham Young University Records Management. Included are reports, analyses, evaluations, and forms. Also included are files on projects, funding, policies, and growth. Dates range from 1970 to 2012.
University Records Management collection of retention schedules and handbooks, 1972-2012
Contains records management handbooks and retention schedules. Included are materials from Brigham Young University and samples from other universities and organizations. Final drafts and copies of these materials are included. Materials date from 1973 to 2011.
University Records Management general correspondence, 1973-2009
Contains correspondence on issues surrounding Brigham Young University records management. Included is correspondence within Brigham Young University as well as to and from entities outside the University. Correspondence includes original and copies of memos, letters, and email printouts. Dates range from 1976 to 2009.
University Records Management policy records, 1973-2004
Contains policy statements and proposals generated by Brigham Young University Records Management. Dates range from 1973 to 2004.
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- Subject: Records management X
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- Archival Object 10
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- Letters 6
- Archives -- Utah -- Provo 5
- Colleges and Universities 5
- Education 5
- Handbooks, vade-mecums, etc. 5
- Reports 3
- Clippings (Books, newspapers, etc.) 2
- Files (Records) 2
- Memorandums 2
- Minutes (Records) 2
- Schedules (Time plans) 2
- Annual reports 1
- Blank forms 1
- Electronic mail messages 1
- Handbooks and manuals 1
- Mission statements 1
- Newsletters 1
- Outlines 1
- Proposals 1
- Records management 1
- Research (Documents) 1 + ∧ less