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University Communications records

 Collection
Identifier: UA 5395
Contains newspaper clippings, news releases, photographs, and other materials created and compiled by University Communications at Brigham Young University in Provo, Utah. Includes information on student life, personnel, the Church of Jesus Christ of Latter-day Saints, Mormon culture, university units, and local and regional events. The collection spans from 1921 to 2009.

Dates

  • 1921-2009

Creator

Conditions Governing Access

Restricted. Closed for 50 years from the date of creation of the records, and thereafter open to the public in accordance with the L. Tom Perry Special Collections Restriction Policy. Requests to access restricted materials in the University Archives should be submitted to the University Archivist.

Conditions Governing Use

It is the responsibility of the researcher to obtain any necessary copyright clearances. Permission to publish material from University Communications records must be obtained from the Supervisor of Reference Services and/or the L. Tom Perry Special Collections Board of Curators.

Extent

148 cartons (148 linear ft.)

Overview

Collection of newspaper clippings, news releases, photographs and other materials created and compiled by University Communications including news releases, personnel files, student files, subject files, college and department files, and campus museum files.

Administrative History

University Communications (1997- ) is a unit within Brigham Young University located in Provo, Utah. Carrie P. Jenkins directs the university's communications offices as the assistant to the president for University Communications.

University Communications focuses on public media, media relations and media publications for Brigham Young University.

University Communications is responsible for the production of high-quality media resources, speaking directly to and supporting others who speak with the media as the University Spokesperson, providing advisement to the President, administration and campus executives, developing and managing the development of positive and effective relationships with members of the local, state and national media; handling conflict and crisis situations that could or do result in media attention; ensuring that the administration hears and understands what essential publics and the news media have to say about the university, as well as provide strategic planning for the administration and other university entities; coordinating media needs during major campus events; consultation on editorial matters for University Publications; handling of critical communication needs in the event of an emergency. Offices under University Communications include Campus News Manager, Web Communications, University Photography, Info and Media Relations, and Broadcast Media Production. University Communications also publishes Y News, the faculty newsletter.

University Communications was run by a director until 1997 when the position of Assistant to the President for University Communications was created. From 1997, University Communications reported to the President as well as the Advancement Vice-President. From 2000-2006, the Assistant to the President for University Communications was not on the president's council; in 2006, the position was readmitted to the President's Council. Currently University Communications reports dually to the President of Brigham Young University as well as to the Office of the Vice-President of Advancement. Director for University Communications includ Carri P. Jenkins (1997-). Lee Bartlett served as an assistant vice-president to the University President from 1997-2000, after which Carri P. Jenkins took over that title as well.

Prior units include the Brigham Young University News Bureau (1952-1978) and the Brigham Young University Public Communications Department (1978-1997).
Administative History Public Communications (1978-1997) was part of the Brigham Young Univeristy Relations Department in Provo, Utah.

Public Communications was responsible for overseeing mass media on all levels, local to international. Directors for Public Communications included Paul C. Richards (1978-1991), Margaret Smoot (1991-1994), Brent Harker (1994-1997).

The main function and purpose of Public Communications was to act as the official university channel for interacting with mass media at local, state, regional, national, and international levels. This meaning they worked with broadcasting on campus, various publications including BYU Today, and Fine Arts News and Features.

The director of Public Communication reported to the president of University Relations. In 1992, with the creation of the Vice-President of Advancement, Public Communications was then under the care of Ronald G. Hyde, Vice-President of Advancement.

Prior to 1978 this unit was called the Brigham Young University News Bureau (1952-1978). The organization has been called University Communications ever since 1997 when the Brigham Young University Public Communications Department was abolished. In 1997, Lee Bartlett assumed control of Public Communications and the name was changed to University Communications.
Administrative History The News Bureau (1952-1978) at Brigham Young University in Provo, Utah was responsible for overseeing university news publications. The director for the News Bureau was Edwin J. Butterworth.

The main functions of the News Bureau, also known as Press Relations, were to serve the university in dispersing school news to the outside world. It also prepared news releases and dissemination of the same to press, radio, television, magazine, and wire services. Within the bureau were four main divisions: news operations, information service, publications, and advertising. The News Bureau was responsible for publishing president ‘s letter to the parents, special editions of the Daily Universe, and BYU Today, the alumni magazine.

The director of News Bureau reported to the director of the Division of Public Relations until 1964, after which they reported to the director of University Relations.

Later units include Brigham Young University Public Communications Department (1978-1997) and University Communications (1997-).

Arrangement

Arranged in six series: 1. News releases. 2. Files on personnel. 3. Subject files. 4. Files on Student Life. 5. Files on colleges and departments. 6. Campus museums.

Custodial History

Transferred from Records Management in installments in April 2008 and December 2012.

Immediate Source of Acquisition

Transferred; Records Management; April 2008.

Transferred; Records Management; December 2012.

Appraisal

Official records (University Archives collecting policy, February 2010.)

Processing Information

Processed; Elizabeth West; May 2008.

Processed; Stephanie Laabs; April 2010-2012.

Processed; Joseph Wiest; January 2013.
Title
Register of University Communications records
Status
completed
Author
Elizabeth West
Date
2008 May
Description rules
dacs
Language of description
English

Revision Statements

  • January 2013: Addendum of 31 cartons added to the collection. Date ranges expanded, scope and content notes revised; Joseph Wiest; 2013.

Repository Details

Part of the L. Tom Perry Special Collections Repository

Contact:
1130 HBLL
Brigham Young University
Provo Utah 84602 United States